Preparation for Oral Presentations

All presentation rooms are equipped with a screen, an LCD projector, and a laptop computer installed with Microsoft PowerPoint. You will be able to insert your USB flash drive into the computer and double check your file in PowerPoint. We recommend you bring two copies of the file in case that one fails. You may also link your own laptop to the provided projector; however please ensure you have the requisite connector.

  • Each Presenter has 12-15 minutes to present and 3 minutes for Q&A.
  • Hints to Enhance Your Oral Presentation

Commercial PowerPoint packages offer all sorts of ways to add visual enhancement to your slides: fades, swipes, flashing text, and other annoyances are all too easy to insert with a few mouse clicks. These are fine if you are making a sales promotion, however, for an academic, scientific research presentation keep it simple.

Guidelines to Presenting Authors

§ Show no more than 1 slide per minute of speaking time, which means approximately 10-12 slides MAXIMUM for the 15 minutes presentation at the symposium. Remember, the last three minutes of the presentation are for questions from the audience.

§ We recommend a presentation format of 16:9; 4:3 is also acceptable.

§ Make the letters on your slides BIG ENOUGH. Suggested minimum font is 14.

§ Put no more than 12 lines of text or 4 curves on any slide.

§ Avoid lengthy tabulations of numerical data and limit equations to those for which the terms can be properly defined.

§ The audience needs time to interpret the data that you present. Describe the abscissa, coordinates, units and the legend for each curve.

§ Use repetition in your talk to ensure the facts are understood by the audience.

§ In addition to the body of the talk, present an introduction and a summary or conclusion.

§ Include only information or data that can be properly explained in the allotted time.

§ Repeat any questions that are posed to you.

§ If a question requires a lengthy reply, suggest that you and the person asking the question meet after the presentation. Then take the discussion out of the meeting room.

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